HOW MANY DAYS CAN I BE ABSENT WHEN I AM SICK?

AACPS provides paid and unpaid sick leave. In addition, if you are part of a union, you may be eligible for additional paid leave administered by the union’s sick leave bank.

The amount of leave you have available for illness depends on your individual circumstances. Your leave balances are reflected on your pay stub or Employee Self Service, and can be checked by your timekeeper.

I DON’T FEEL WELL ENOUGH TO GO TO WORK TODAY. WHAT DO I DO?

The first thing you must do is to notify your supervisor of your intention to take leave due to illness. At a minimum, you must notify your supervisor as soon as you know that you will not be able to attend work.

If you are part of a “union,” your negotiated agreement may require you to:

  • give a certain amount of notice before the start of your work day;
  • utilize specific procedures to report your absence.

The next steps depend on the nature and duration of your illness, and the type of leave you have available.

I HAVE A SERIOUS ILLNESS, AND NEED TO BE OUT FOR AN EXTENDED PERIOD. WHAT DO I DO?

Contact the IDLM office as soon as you know that you will be absent for an extended period. Once the IDLM office receives notice that you need extended leave, you will be provided with “FMLA forms,” which you should complete and return as soon as possible, because you may be eligible for up to 60 work days of unpaid leave under the Family and Medical Leave Act (“FMLA”).

If you have paid leave available, you will be given the option to use and exhaust your paid leave (for some bargaining units, you must exhaust your paid leave before you can use unpaid FMLA). Provided that you have submitted your FMLA paperwork, and been approved, you will be placed on unpaid FMLA leave when you exhaust your paid leave.

WHAT HAPPENS IF I USE ALL OF MY PAID LEAVE AND MY FMLA LEAVE, BUT NEED MORE TIME DUE TO MY ILLNESS?

If you do not have any paid or unpaid leave available, you may take an unpaid leave of absence. During this period, you will be responsible for the total cost of your health care coverage. You should contact the IDLM office and the Benefits office to find out the implications of being unpaid on a leave of absence.

DO I NEED A DOCTOR’S NOTE TO COME BACK TO WORK?

SICK LEAVE SCENARIO #1: If you are absent for three or fewer work days, you do not need a doctor’s note.

On Monday morning, Carlos falls in his house. His ankle is swollen and he cannot walk; therefore he cannot go to work. On Tuesday, his ankle is still swollen, and his foot has a purple hue. He stays out of work to rest his foot on Wednesday. On Thursday, his foot is better, and he returns to work. Carlos does not need a doctor’s note


SICK LEAVE SCENARIO #2:
If you are absent for more than three days, you will need documentation from your health care provider indicating that you were ill. You may return to work without it, but your absences over three days will not be deemed “sick leave” unless you provide the documentation. Without the note, the time may be deemed “lost time.”

On Monday morning, Carlos falls in his house. His ankle is swollen and he cannot walk; therefore he cannot go to work. On Tuesday, he goes to the doctor, and is diagnosed with a fracture. His doctor tells him that he cannot return to work until the next Monday. He will have missed five days of work. When he returns to work on Monday, Carlos will need a note from his doctor indicating that he was ill on Thursday and Friday, because as of Thursday, he will have been absent for more than three days.


SICK LEAVE SCENARIO #3:
If you are absent for more than ten days, you cannot return to work without an authorization from your physician that clears you to return.

On Monday morning, Carlos falls in his house. He injures his leg and cannot go to work. On Tuesday, he goes to the doctor and learns that he will need emergency surgery for his injury. Carlos has surgery on Wednesday, and his doctor tells him that he will need two weeks to recover from his surgery. Carlos cannot return to work without submission of a doctor’s note that releases him to return to duty.
MY DOCTOR HAS CLEARED ME TO RETURN TO WORK, BUT I CANNOT DO ALL OF MY DUTIES DUE TO MY MEDICAL CONDITION. CAN I WORK WITH RESTRICTIONS?

If you have restrictions, you must receive approval to return to work. Your doctor may be asked to complete a form that tells us what you can and cannot do. We will communicate with your supervisor to determine whether you can perform your duties with your restrictions.

If your restrictions are permanent, you may be asked to work with your doctor to complete reasonable accommodation forms. These forms provide information to help us determine whether we can make changes to the way the job is normally done, that will allow you to work.

Occasionally, restrictions cannot be accommodated. We will work with you to determine whether you are qualified for another job, or if you may need to separate from AACPS.

I BECAME SICK AT WORK; EMS WAS CALLED

You must present a note from a physician in order to return to work. You must submit the note even if you decline to be transported from your work location by EMS. It does not matter how long you are absent from the work site. You may not return to work without submitting it.